Team Management
Collaborate with your team using Memex's team subscription features.
Overview
Memex Team Management allows you to create and manage teams with shared credit pools, centralized billing, and privacy controls. Teams are perfect for organizations, development groups, or any collaborative projects that benefit from shared resources and unified management.
Scale Plan Features
Team Administration: Manage team members, roles, and permissions
Centralized Billing: Single subscription covers all team members
Shared Credit Pool: All team members draw from a common credit allocation
Privacy Controls: Enforce privacy mode across all team members
Dedicated Support: Priority support through shared team channels
Credit Pack Bonuses: 10% more credits on all Credit Pack purchases
Enhanced Collaboration
Consistent Settings: Enforce organization-wide privacy and security policies
Usage Transparency: Track credit usage across team members
Flexible Team Sizes: Add or remove team members as your needs change
Setting Up Your Team
Creating a Team
Upgrade to Scale Plan: Team features are available on the Scale plan
Initialize Team Settings: Configure your team name and initial settings
Set Credit Limits: Define individual credit limits for team members
Configure Privacy Settings: Enforce privacy mode for all team members if required
Inviting Team Members
Send Invitations:
Go to your team management dashboard
Click "Invite Team Member"
Enter the email address of the person you want to invite
Set their individual credit limit (optional)
Send the invitation
Invitation Process:
Invited users receive an email with instructions to join
They can accept the invitation through the provided link
New team members automatically inherit team privacy settings
Credit limits are applied immediately upon joining
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Managing Team Members
Member Roles:
Team Owner: Full administrative control, billing management, member oversight
Team Member: Access to shared credits, subject to team policies and individual limits
Member Management:
Update Member Settings: Adjust individual credit limits and permissions
Remove Members: Remove team members when they leave the organization
Monitor Usage: Track individual and team-wide credit consumption
Team Credit Management
How Team Credits Work
Shared Credit Pool:
All team members draw from a common pool of credits
Team owner's subscription determines the total available credits
Individual members can have personal credit limits within the team pool
Credit Allocation:
Team owners set individual credit limits for each member
Members cannot exceed their individual limits even if team credits remain
Total team usage cannot exceed the team's credit allocation
Credit Pack bonuses (10% extra) apply to team purchases
Credit Limits and Usage
Team-Level Limits:
Based on the team owner's Scale plan subscription
Enhanced with Credit Pack purchases at preferential rates
Shared across all team members
Individual Member Limits:
Set by team administrators
Default limit for new team members: 1,000 credits
Can be adjusted based on role and project requirements
Prevents any single member from consuming all team credits
Usage Monitoring:
Real-time visibility into team and individual credit consumption
Track usage patterns to optimize team productivity
Identify high-usage periods and adjust limits accordingly
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Team Administration
Admin Controls
Team Owner Responsibilities:
Manage team subscription and billing
Invite and remove team members
Set and adjust individual credit limits
Configure team-wide privacy and security settings
Monitor overall team usage and performance
Team Settings:
Team Name and Information: Basic team identification
Default Member Limits: Set default credit limits for new members
Privacy Enforcement: Require privacy mode for all team members
Notification Preferences: Team-wide notification settings
Billing and Subscription Management
Team Billing:
Single subscription covers all team members
Billing based on number of team seats (quantity-based pricing)
Team owner manages payment method and subscription details
Credit Pack purchases benefit from 10% bonus credits
Adding and Removing Seats:
Adjust team size as organizational needs change
Billing automatically updates based on active team members
Removed members lose access to team resources immediately
New members gain access upon invitation acceptance
Privacy and Security
Team Privacy Controls
Privacy Mode Enforcement:
Team owners can enforce privacy mode across all team members
Ensures consistent data handling for organizational compliance
Individual members cannot disable privacy mode if enforced at team level
Protects sensitive organizational code and conversations
Data Separation:
Team members' individual work remains private within the team structure, but you can choose to sync to team's GitHub.
Shared team resources are accessible based on permissions
Team owners have administrative visibility without accessing individual work
Clear boundaries between personal and team usage
Transitioning to Team Management
From Individual to Team Plans
Migration Process:
Upgrade Existing Account: Convert your individual account to team owner status
Preserve Current Work: All existing projects and conversations remain intact
Invite Team Members: Begin adding colleagues to your team
Configure Team Settings: Set up credit limits and privacy requirements
What Changes:
Billing transitions from individual to team-based pricing
Credit allocation becomes team-managed rather than individual
Privacy settings may be enforced organization-wide
Access to dedicated team support channels
Getting Team Support
Dedicated Team Support:
Scale plan teams have access to priority support channels
Share team context when contacting support for faster resolution
Team owners can contact support on behalf of team members
Use shared support channels for team-wide issues
Contact Information:
Email: [email protected] for team-specific technical issues
Include team information and affected member details
Provide usage context for credit or billing questions
Reference team ID or owner information for faster service
Best Practices for Team Success
Team Organization
Clear Roles and Responsibilities:
Define who has administrative access and responsibilities
Establish clear policies for credit usage and project management
Create guidelines for privacy and security compliance
Regular review of team member access and permissions
Effective Credit Management:
Set realistic individual credit limits based on role and project needs
Monitor usage trends to anticipate Credit Pack purchases
Communicate credit policies clearly to all team members
Reserve emergency credits for critical project deadlines
Collaboration Optimization
Project Coordination:
Use shared project structures for team initiatives
Establish naming conventions for team projects and conversations
Leverage team privacy settings for sensitive collaborative work
Regular team check-ins on progress and resource usage
Knowledge Sharing:
Encourage sharing of effective prompts and patterns within the team
Document team-specific best practices and conventions
Use Conversation Sharing for team learning
Build internal knowledge base of successful project patterns
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